Venue Location

Exhibit Dates & Hall Hours

*Please note, additional cleaning measures have been added, so access to your booth will be available 1 hour before show opening, no exceptions so plan accordingly.

Hotel Information

Show APP:

Scan the codes below to download the official show mobile app.

Pre-Event Marketing

**Required for all exhibitors**

Submit Logo

• Specs: Please deliver a vector based Illustrator .eps file format with everything converted to curves. (if for some reason this file format is not obtainable, please contact Alan Urkawich)
• Deadline ~ ASAP
• Send all logo’s to Alan Urkawich ~ [email protected]

Provide Company Description - this is for online and show app exhibitor listing

There is a fresh new look for the company descriptions to give your company even more detailed exposure.

• We encourage you to fill out immediately to give you more online exposer. Must be submitted online by January 10, 2025
• Diamond & Platinum sponsors word limit is 200
• Remaining participants word limit is 50

FREEMAN/Online Exhibitor Manual

FREEMAN has been appointed the official show contractor/decorator

**Order all exhibitor items here**

Don’t have a FREEMAN account?
Follow the below instructions for creating an Account for FREEMAN (online ordering). You can also reference the attached PDF.

• Click here
• Click on Create Account
• Fill in Username, Password, email address and phone number

EAC Form/EXHIBITOR-APPOINTED CONTRACTOR FORM

Exhibitor Insurance

• FREEMAN: 1601 Boice Pond Rd, Orlando, FL 32,837
• #TECHSUPERSHOW/ITEXPO 2025: 2 Trapp Falls Road, suite 106, Shelton, CT 06484
• Greater FLL / BCCC: 1950 Eisenhower Blvd. Fort Lauderdale FL 33316

Vendor Deadlines & Order Forms

Shipping Information

Advanced Shipping

• Shipments will need to arrive on or between business days: January 13, 2025 - February 4, 2025. Materials after February 6, 2025 WILL BE received with an additional after deadline charge. For exact charges, contact Freeman directly.
• International shipments can arrive at the warehouse starting December 13, 2024. There will be no additional charge for early acceptance of shipments.
• Receiving hours: Monday - Friday 8:00 am - 3:30 pm, closed on holidays. If a phone number is required by your carrier, provide them with this (888) 508-5054

Direct/Show Site Shipping

• Shipments will need arrive on:
February 11, 2025: 8:00 am - 5:00 pm
February 12, 2025: 8:00 am - 3:00 pm

OUTBOUND Shipping from the show

The Convention Center does not have a Business Center.

Here are the following instructions for Fedex and UPS shipments. Below are the outbound paperwork you can fill out in advance (labeled outbound shipping) and return to FREEMAN in advance or they will have your outbound shipping ready for you onsite or you can fill it out onsite if you prefer. After FREEMAN receives the outbound paperwork, they will produce a material handling agreement, see sample below for a reference (MHA sample).

1. If exhibitor chooses to ship out Fedex or UPS, you need to provide your own shipping labels and arrange for a call pick up with the carrier during exhibitor dismantle hours. Freeman cannot make the call for a pick up. It needs to be the exhibitor or someone from their office.
2. The exhibitor will then need to visit the Freeman service desk on-site to fill out outbound paperwork if you have not completed in advance. Once you are packed up, return to the service desk to hand in the paperwork so that FREEMAN can release the freight to Fedex or UPS. (All exhibitors must do this if they are shipping out regardless if they are using Freeman Transportation, Fedex, UPS or a different carrier). If FREEMAN does not receive the paperwork, then they cannot release it to your carrier.
3. The exhibitor will also need to let FREEMAN know what you want done with the shipment in case UPS or Fedex doesn't show up for the pickup. (This is actually a step that all exhibitors must do if they are not using Freeman Transportation to ship out and this is outlined in red on the sample MHA).

Rules & Regulations

Exhibitor Registration & Badges

1. Exhibitor Registration is to be used for your Team Members ONLY. Please never register guests or clients using Exhibitor badges. We cannot allow non-exhibitors access to the expo hall during setup hours.
2. You receive a generous allotment of free and discounted passes to share with your guests and clients. Those have been provided to you in your Customized Marketing Kit email sent from Stephanie Thompson. Please contact Stephanie if you need the email resent.
3. There are 2 types of badges - Exhibitor Booth Staff & Exhibitor Conference
4. Exhibitor Conference Badge - includes access to
   • Expo Hall for Setup & Dismantle
   • Expo Hall Show Hours
   • Conference Breakout Sessions - we encourage all exhbitors to attend sessions so you can maximize your experience
   • Keynotes
   • Networking events
   • Meals
5. Exhibitor Booth Staff badge - includes access to
   • Expo Hall for Setup & Dismantle
   • Expo Hall Show Hours
   • Conference Breakout Sessions - we encourage all exhbitors to attend sessions so you can maximize your experience
   • Keynotes
   • Networking events
6. You may choose which team members will receive all access to meals...those individuals register as EXHIBITOR CONFERENCE. All other team members will be registered as EXHIBITOR BOOTH STAFF.
7. Based on your contract, you are entitled to a certain amount of Exhibitor Conference passes, and unlimited Exhibitor Booth Staff badges.
   • Refer to your contracted for allotted amounts of Exhibitor Conference passes. If an amount is not specified, you receive 2
8. Each team member ONLY needs to be registered once under either badge plan.
9. Additional conference passes can be purchased at 50% off current pricing - Contact Michael Genaro [email protected].
   If a team member is a SPEAKER they have access to:
   • Expo Hall for Setup & Dismantle
   • Expo Hall Show Hours
   • Conference Breakout Sessions - we encourage all exhbitors to attend sessions so you can maximize your experience
   • Keynotes
   • Networking events
   • Meals
   • You DO NOT need to register them for an exhibitor badge.
   • Speaker registration will be emailed directly to the speaker